Advantages of Using Passport Scanners, Visa Scanner and Business card Scanners in Hotels



  • Securely Store and manage guest identity and also privacy.
  • New age scanners can scan documents like Passport, Visa, business card and other government ID cards like Diving license, Resident card, TAX identification cards etc.
  • No need to manually update guest ID details on the Property Management System or guest check-in register in case hotel doesn't use any software.
  • Save paper because the scanned details are stored electronically and no need to take a photocopy or printout.
  • Reduce cost on Photo Copier paper and printing cost.
  • Save Storage place for keeping photocopied files.
  • Saves and store scanned details on structured way.
  • Take required extract on Excel or other required format for submitting to Police or other similar government agencies.
  • Be in compliance with local authorities rules and regulations.
  • Hotel Sales team can take extract of all Business cards to plan their sales initiatives.
  • Save guest photograph to profile on PMS.
  • Help with express check-in process.
  • Reduce number of hours spent on updating guest details on Property Management Software or Registration cards.
  • Reduce or minimize data entry errors when compared to updating details manually.
  • Most of the scanners have direct seamless interface with major hotel management software.
  • Front Staff can now spend more time interacting with guests instead of doing manual filing and storing.
  • Reduce overall time for check-in process

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