Hotel Sales Sample - Company Volume Guaranteed Rate Letter / CVGR letter

A Company volume guaranteed rate ( CVGR) letter is offered by the Hotel to a company to use the hotel services, and also to offer a special discounted rate  for this high volume bookings agreed by this company.

[ Your Hotel Logo or Letter head]

21st November 2021
Mr. [ Booker Name],
Assistant Vice President,
Address Line 1
Address Line 2
Area / Road, Location  – [ PO BOX / PIN NO ]

Dear Mr. [ BOOKER NAME] ,
Greetings from [ Mention your hotel name here] !
[ Introduction to your hotel ]
Being a Eco friendly hotel, [Your Hotel Name] is an environmentally conscious hotel that has heralded a new standard of environmental responsibility in the hospitality industry.
[ Hotel Features ]
The hotel has cool, open spaces that are perfectly complemented by its warm and intimate hospitality. It comprises of 300 tastefully decorated rooms and suites, 10 banquet halls, which can accommodate anywhere from 2000 to 4000 people, a 24 hours Coffee Shop and an unusual and stylish Lobby Bar. [ Resturant no 2 ] its roof top resto bar offers a breathtaking view of the city. [ Resturant no 3 ]on the other hand, is an elegantly contemporary Thai restaurant that also offers exotic cuisines from across the orient. The hotel also houses a swimming pool, gym and health spa located on the Ground level.
All rooms are equipped with modern amenities including LCD TV with 24hrs cable access, Wi-Fi and data port connectivity. An exclusive Club Lounge and privilege check in is made available at the club floor with 20 clubrooms and 5 suites that spell understated, timeless luxury.
Proposed Corporate Rate: Valid from 21st November-2012 to  31st March 2013
Room Category
Published Tariff
Corporate Rate
Deluxe King Room – Single
Deluxe  Room – Double
Premier Room – Single / Double
Pent house suite - Single / Double
Suite Single/Double
[ Mention Your hotel Taxes, service charges and policy ]
  • Rates are exclusive of 10% Service tax as per the Government law.
  • Check in check out 12:00 Noon
  • Rates mentioned are all in Indian Rupee (INR). We do not have dual tariff and the same will be charged to non-resident Indians as well as to foreigners.
The facilities offered in the Deluxe Room are as follows:
  • Complimentary Buffet breakfast at coffee shop from 07:00 to 9:30 Hrs.
  • Fruit Basket on Arrival on request.
  • Roof Top Swimming Pool   and Gym Complimentary.
 The facilities offered in the Premier room are as follows:
  • Exclusive in room check-in.
  • Welcome drink on arrival.
  • Exclusive Complimentary Buffet breakfast .
  • Complimentary two-way airport transfers in Luxury Car.
  • Complimentary Wi-Fi Internet usage.
  • Complimentary bottle of wine on check-in.
The above special rates are subject to change with prior notice of one month.
Reservations and billing guidelines [ Mention your Policy here ]
  • Check in and check out time is 1200 noon.
  • All reservations will be held till 1600 hrs after which they will be released, unless intimation of late check in is received or guaranteed by Credit card for late arrival.
  • All amendment and cancellations must be made 24 hours prior to expected arrival, beyond which retention charges equivalent to one night’s room charges will be levied.
  •  The corporate rates quoted are applicable for reservations made directly with the hotel reservations or through[Your hotel name] Sales & Marketing Team. They are not applicable for reservations through a travel agency or any other similar intermediary.
  • Payments pertaining to the stay of the guest must be settled directly prior to checkout by cash, or approved credit card.
  •  In case of a No show, retention charge equivalent of one days room rent will be applicable.
  • The above special rates are not valid for more than five rooms on any single day.
This letter supersedes any previous rate letter that may have been issued for the same period
For reservations please contact the hotel reservations department on telephone or mail to   [Your reservation email id ]
Further details please visit our website
Look forward to having a fruitful association.

Asst.Sales Manager                                                                       Director-Sales &  Marketing                                                                                             


This is to acknowledge the receipt of your rate letter for [ Your Hotel Name] We confirm our acceptance of your rate letter, dated _____________________
Name of the Company                     :
Address                                            :
Telephone                                        :
Facsimile                                          :
E-Mail                                               :
Authorized Person                            :

Stamp of the Company


  1. My unilogin Hotel Group directs and executes sales and marketing strategies that maximum revenues for our hotels and profits for our owners. In a competitive and crowded hospitality and hotel market, it's important for hotels to be transparent about their event space, services, and capabilities.


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